Almost any company, the company, the organization faces sooner or later with the need to write a business letter. If this mission is instructed to you, the following information set out below may be useful for you.
1
To properly write a business letter, you need to first be determined to which group it should be attributed. Turn to the classic classification. Business letters differ on topics, functional purpose, by the number of recipients, composition, structure and departure form.
2
In the list of business letters allocated on the thematic basis, commercial and non-commercial business letters are indicated. The first includes an offer, letter request, a complaint, to the second - thankful, warranty, information letter, as well as a letter reminder, confirmation, congratulations, invitation, request, condolences and accompanying letter.
3
In accordance with the functional feature, you can group letters to the response and not requiring an answer. If we consider from the recipient, there are usual letters, circular and collective. The usual are addressed to one person, circular - a number of institutions, and collective departs from several people at a specific address. As for the composite feature, one-OPCOM letter and multidimensional should be highlighted here. First, one question is considered, secondly, respectively, a few questions. In accordance with the structure, business letters may be regulated (compiled by the established form) and non-elected (composed in free form). In accordance with the method of departure there are envelope, electronic and fax writing letters.
4
Since the options and objectives of writing business letters set, consider the most common ways to write a business letter. Let's start with the offer. It is a proposal for cooperation with the description of the transaction conditions and has the following structure:
the cap, which indicates the position, surname, name and patronymic of the recipient, the name of the organization;
number and date of registration of the letter;
header;
text;
signature of the sender.
The offer of the offer is a proposal for cooperation and its condition.
The request letter is similar to the content of the offer, but it does not indicate the terms of the transaction. It is drawn up on the branded form. The text should be indicated by the goal of the letter, the question or request is to be hoped for cooperation, thanks for the future answer.
6
To write a complaint, you need to have a reason for this, since it is a claim to business partners for non-fulfillment or improper fulfillment of the terms of the contract. Such a letter is sent if the quality of the goods does not comply with the technical conditions declared in the contract, or does not reach GOST. The structure as a whole is standard, the text must be indicated (with an indication of fragments), on the basis of which the sender presents a claim to the second party. Also indicate the name and quantity of goods, which conditions were violated, evidence and requirements of the sender. Together with the letter, you must send documents proving the legality of the sender's applications.
Thank you and the warranty letter have standard structure. The warranty letter can be based using the following phrases: "We guarantee this letter", "timely and full payment guarantee", etc. The language of such a document is exclusively business. A thankful letter is usually written in a warmer manner than other business letters and contains formulations by type "We express our sincere thanks ...". With samples of writing such letters can be found below.
8
The letter of reminder indicates links to the points of the contract, request for the fulfillment of the terms of the contract, the measures that will be undertaken during the failure to fulfill obligations. Such a letter may be a reminder of payment, debt, etc.
9
The confirmation letter corresponds to its name content. It may include formulations by type: "We inform you what we got", "confirm receipt", "with gratitude confirm" and so on.
10
The congratulations letter is drawn up in an arbitrary form on the official form of the company or simply on beautiful paper, a postcard. The creative individual approach is applied in writing content.
11
Write an invitation letter may be necessary when some kind of event is planned. In such a letter, you should specify information about the date and place of the event. Send it to the recipient follows a few weeks before the celebrations so that the addressee will have time to prepare.
12
The letter of request is identical to the request, contains a request for the receipt of documents, goods, services, recommendations, etc. Such a letter requires an answer.
To write a business letter, you need to clearly understand the goal that it is haunted, choose the type of writing, according to the view, consider the structure and content.
Letter blank on our website.
0
4874
