How to write a warranty letter

Make a partner that payment will arrive in a timely manner after the delivery of products, performing work or provision of services, will help the warranty letter of payment. It is a kind of business correspondence between organizations and confirms the intentions of payment in the future, after the preliminary fulfillment of the obligations of the transaction partner. The warranty letter is the basis for making such a payment condition as a delay of payment. The preparation of this document may end predatory negotiations.

Before you write a warranty payment on payment, read the rules for its compilation. In large organizations there are special instructions for office work, which contain mandatory requirements for business correspondence. There are programs that facilitate office work in the organization and offer a document management system with the developed forms of documents. If you have a small company and there is no local instruction on office work, it is recommended to apply the General Rules of GOST R 6.30-2003 "

Document Requirements».

Take a corporate form of organization or put the corner stamp with the details of your enterprise on a sheet of paper on the left. On the right above Write the addressee to whom you send a letter. If you do not know who specifically deals with financial issues in the organization, your letter will be addressed to the company as a whole. Her name is written in the nominative case. If you specify the position and phio of the recipient, then in the duty. The name of the organization is in office. Then follow the initials and surname. If completely, then in such a sequence: last name - name - patronymic. The appeal "Mr." (abbreviated "Mr.") is optional, but will emphasize respectful attitude. On the left, specify the outgoing number and date of the document, under them an empty props for the incoming number and the date of receipt. Below in the center of the old habit, many indicate the name of the document - the warranty letter of payment. According to the modern rules, the name is not specified. Next, I restrained and objectively state the essence of the letter. At the end of the signature of the head and the chief accountant, printing the organization.

Warranty Letter Blanc Look on our website.

In the text of the letter, indicate the amount and terms of payment, the subject of the contract (what product, work or service), bank details and legal addresses of the parties to the transaction. At the end of the text, use the "Payment Guarantee" phrase.

Use the official presentation style, simple specific suggestions. Do not use the involvement and verbal turns. Avoid vague phrases and long reasoning. Otherwise, your addressee will not understand the essence of your request or doubt your guarantees. Goodwill and sincerity will help to set up a partner to accept the affirmative decision in your favor. Jargon, archaisms (outdated, non-conspped words) and ambiguous words are not for business correspondence. Write competently and without errors.

Filled warranty payment we have.

Usually, the adoption of important solutions requires rapid information delivery. Mail Letters go long. Therefore, the letter is first sent by fax. The recipient uses a fax copy until the original document comes by mail. Communicated letters through the Internet. The original document with seals and signatures scans and send via e-mail.

Properly compiled warranty letter on payment and conscientious fulfillment of commitments made will create a good reputation as your company and will be the key to favorable long-term cooperation with business partners.