How to write a letter to the organization

Emergency questions appeared to the organization that should be fixed? In this case, irreplaceable is writing a written appeal. However, not everything is as simple as it seems. Registration of competent business letters is a whole science. And everyone does not hurt to learn or remember the basic skills of its compilation.

To begin with, we will define how it is convenient for you to write a letter or request to the organization. Most often online messages are used using Internet resources. If you write a letter in this way, you can't do without:

Computer (laptop);
Text editor;
Email.

If you use a manual writing method, you also need a printer for printing.

The first step of writing the letter is "hat." At the top of the page must be attended:

The name of the organization where you appeal;
FIO of the director of the organization or responsible person;
Address of the institution;
Date of the application;
City of circulation.

The desired points of "caps" include the coordinates of the enterprise - fax, telephone, email address, OKPO, OGRN, INN / KPI. Depends on the topic of circulation and the organization itself.

Then you need to introduce yourself. Employees of the institution must understand from whom the letter and have feedback with you. Therefore, it is important to specify not just a name, but also an email address, a mobile phone, home address (for correspondence by mail). If you represent the interests of any company, you need to use a corporate form with its coordinates. When sending email email, be sure to use the "theme" block so that employees can streamline their documentation.

Prepare the body of the document itself - the title and the meaningful part. Here, an important point is the one for what purpose you appeal to the organization. Eliminate such types of appeals:

Advertising letters;
Letters of recommendation;
Information letters;
Accompanying letters;
Thanksgiving letters;
Congratulatory letters;
Instructive letters;
Requests requests;
Request letters;
Emails answers;
Letters of notice;
Invitation letters.

Depending on what type of appeal you use, formulate the correctly substantive part. For example, if you make a positive feedback in the organization, it is necessary to describe in detail the reason for your appeal, which you liked it and so on.

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An important element of writing a letter to the organization is "not pouring water" and write essentially. Say your thoughts in such a way that your letter is interested in the company's employees. For this, according to the rules of business etiquette, use special "intrigative words". However, it is not necessary to overdo it, because we are talking about a document, and not about personal correspondence. Describe the situation is concisely, but that it is read. If the conversation is about compliance with the legislation - be sure to refer to the laws of the Russian Federation. When describing a conflict situation, a proposal of a number of measures for the escalation of the incident is welcomed.

When contacting public institution, follow law of the Russian Federation "On the procedure for consideration of citizens' appeals". Here are the rights and obligations of individuals under their appeals and terms of consideration. The law also registered the procedure for collective appeals to government agencies or local governments.

The final stage of any business letter is the date and signature. At first glance, an insignificant, but very important item. Signature It is advisable to put from hand on the printed document. If you submit the interests of the company, use its coat of arms or print facsimile.

Competent compilation of the letter to the desired organization is the key to the success of your appeal. Explore all the items described above and boldly start work. Do not forget that the letter should not contain spelling, punctuation and stylistic errors.