Letters wrote the time immemorial and continue to write to this day. They serve as a tool for communicating between people who help intelligibly state the essence of the interlocutor, who was the reason for writing him. In this article, we will consider several types of business correspondence and learn how to competently draw up business letters.
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To make any business letter correctly, you need to be able to clearly state it and right structure. Business correspondence is conducted on approved forms with its own logo and address. In the upper right corner, a hat is filled, consisting of a position and name of the head of the recipient's company. At the end of the cap writes a brief information about the sender.
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The next stage of writing the writing of the appeal is to write. It may sound differently, depending on the degree of acquaintance with the addressee. If you are familiar with him personally, you can contact him like this: "Dear Sergey Yuryevich!". If the addressee is an unfamiliar person, the appeal may look like this: "Dear Mr. Ivanov!". It should be borne in mind that in these cases it is unacceptable to reduce the word Mr. or instead of the last name and the name to put initials.
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Report the essence of the letter in brief shape - the problem of the preamble. Most often it consists of one paragraph. After reading the preamble, the recipient must briefly understand the content of the letter. After it, the main text begins, comprising several paragraphs. The text should concisely express your thoughts about the situation. It is desirable that the main text does not exceed four paragraphs. Complete the letter should conclude, where the results of the letter are briefly summed up, the date and the signature is set to the name and position of the sender. Depending on the occasion of writing the appeal, sometimes it is appropriate to complete it with the words: "Your sincerely!", "With hope for further cooperation", etc.
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One common species of business letters is a guarantee letter. In his main text, the author guarantees a fulfillment of a promise, the final date of execution of guarantees and establishes the amount of the penalty that he will have to pay in case of violation of warranty obligations.
Thanksgiving letters are also one of the types of business, but already from the category of personal. They can be drawn up on the enterprise blank or greeting card. The main text should include congratulations to the addressee, indicating the event that served as the reason for the preparation of the letter and transfer the prominent merit of the recipient.
Lettering letters are most often drawn up for an employee of the enterprise on behalf of the head. They contain information about the best qualities of the employee, his merit and achievements. Usually in such letters the previous employer is ready to vouch for his employee to the future employer.
Not only organizations have to conduct a business correspondence. When searching for work, it is also necessary to comply with business etiquette. The applicant should be able to correctly draw up a summary and the accompanying letter to it, in which in short form it is written to the employer, indicates the source of information about the desired vacancy, the name of the applicant and its phone number.
When drawing up a letter of request in the main text, the author sets out some kind of request, relying on contractual relations, depending on the case. The reason for writing such a letter can serve the desire to obtain certain information, products, services, recommendations or meetings.
Compilation of letters - the task is not from the lungs. It requires a maximum concentration on the topic of letters, compliance with the culture of speech and knowledge of the Azov of the Russian language. Only then the recipient of the letter will have a desired idea about you, and it will quickly react to your message.
Sample warranty letter You can download here.
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