How to write a protocol of the parent meeting

For the parental meeting to be eligible, it is necessary to draw up a protocol. Clear rules and form form is not provided, but there are some subtleties that should be followed.

First of all, you should choose the secretary, the Chairman of the Assembly. The secretary's responsibility includes stenograph, and the Chairperson manages the process (this may be the director of the educational institution, teacher, one of the parents). The finished protocol must be written from the hand in the journal specifically provided for these purposes (it is numbered, flashes, fastens the seal). Extracts from the protocol can be printed on the computer.

From above, the name of the document - "Protocol" should be written with deciphering the "Parental Assembly of the XX Class School № ХХ from DD.MM.YYYY" just below. The protocol number is also set - it is taken into account since the beginning of the school year. The text you need to specify the number of parents who were present at the meeting (and their total number), the place of its holding. If officials are invited to the meeting, it is necessary to specify their position, full name.

Next, you should write "Agenda" and list issues that are planned for consideration. If in the process of holding a meeting of the agenda changed, this should be fixed in the protocol with the obligatory indication of the reason for the change (the primary agenda is written before the meeting). A variety of topics may be discussed (financial issues regarding the cost of the needs of the class, nutritional issues, discussion of innovations in the educational sphere, duty, etc.).

In the "Listened" section, you should reflect the main idea of \u200b\u200beach performance (it does not make sense to describe everything literally). At the same time, the name and initials of each speaker are indicated, the position (if it is an employee of the school or an external official). Questions that followed the speaker after the report must be recorded in full (indicating the name, initials of persons who ask the question, and the essence of the Rapporteur's answer). Each part must end with a certain solution by conducting a vote (it is written literally). A number of votes "for", "against" and abstained are also recorded. It is possible in the decision to indicate those responsible for its execution of persons and deadlines.

The easiest way to record a meeting on the voice recorder, but in the absence of such an opportunity you can sneak. At the end of the meeting, you should re-read the protocol, adjust it if necessary, issue it on the cleanstik. The Chairman and the Secretary signed a document, sometimes signatures also put the members of the Parent Committee. The decisions made by the majority present are mandatory to comply with all children and parents, regardless of their presence at the meeting. If an important decision was made, you need to acquaint all parents with him (even those who were not present at the meeting). To do this, you can call the phone or place an ad in the "Parent Corner".

If the purpose of the meeting was to report to parents of important information (epidemic of influenza, danger from ticks, etc.), it is desirable as an annex to the protocol to arrange a "leaf of familiarization of parents". In it, all those present should sign. The protocol log should be kept from the first class to the graduation of the class manager. Download from us:

It is always necessary to draw up the protocol, even if some important issues were not discussed (for example, financial), and it was only about student achievement. In case of any kind of complaints, it can even come in handy.