How to spend an advance report

In the process of economic activity of the organization or an individual entrepreneur, it may be necessary to issue a finance to accountable persons - employees or other persons, the list of which is registered in a local regulatory act. Tracts according to advances must necessarily be related to the economic activity of a legal entity or IP. The fixation of this type of costs is carried out by issuing an advance report. How to make it up and spend - read further.

1

Features and deadlines

The document in the form of an advance report is drawn up:

1. At the end of the period specified in the application for receiving funds for the report.
2. If the expiration date on which finance was issued, expired during the period of finding a person on a hospital or on vacation, the report is held immediately upon the return of the employee.
3. If the funds were issued for spending during the business period - the report is made immediately after returning from the latter.

Conducting an advance report, you must specify:

• The size of the final finance report.
• Volume of actually suffered spending.
• Surplus or overrun money, if any.

The document presents visas of the reporting person, an accountant (or other person who performs its function), the chief accountant and the director - if there are those.

2

Reflection of operation in 1C

Working in the 1C program, the holding of the advance report occurs as a result of the following steps:

• By running the program, go to the cash register tab (for version 8.2) or to the bank block and cash box (if the user version 8.3 is before the user).
• Next click the document you need - an advance report. Create a new document.

• The first step is to indicate the accountable person itself. This employee is indicated in the field of the same name, where the user "pulls out" it from the directory of individuals. When working with version 8.2, the accountable person is brought into the string "Piz. face".

• Next, specify a document reflecting a way to issue a finance to the accountable person. To do this, by pressing the add key, choose one of three options:

1. Write-off from the current account - in the case of transferring funds from the account of the enterprise or IP to the accounting card.
2. Cash issuance - in case of transmission of cash on the basis of an expendable cash order.
3. The issuance of cash documents involves the provision of previously paid papers (marks, air tickets, etc.).

• If finances were issued in several ways, selectively choose them (within one document).

• Consider the report on the outcome of the cash issued. The program automatically translates the user to the list of expenditure orders formed by the specified employee.

• Working in version 8.2, the user spent actually the user can immediately contribute to the Count "Issued". Next reflects the expenses incurred in accordance with the documents provided. So the purchase of goods is reflected in the tab of the same name, while spending on the services received are made to the other section.
• In version 8.3, you must immediately go to the other or goods tab. By adding a string sequentially (by pressing the same key), make all spending in accordance with the report. In each line, the graphs are filled - the form of the document and its nomenclature, the amount according to the document, as well as the cost of the costs to which the specified costs will be attributed.

• Filling out the data on the attached documents (in the left side of the screen) is carried out on the basis of the actual number of attached confirming documents. The number of sheets corresponds to the number of sheets to which confirmation of waste of paper is glued.
• Cut the document.
• Print the advance report, sign it and put the print.

3

Fixed Operations

The formation of wiring corresponds to the steps of working with accountable means.

• Issuance of finance employee under the report - DT71 - KT50.
• Taking into account the obtained goods and / or services (the moment of drawing up an advance report) DT26 (10, 20 08 or 44 - depending on the purchased goods or services) - KT71.
• The remainder of the finance will affect DT50-KT71. Expanding funds with issuing an employee will be held in DT71 - KT50.

If there has been a listing of accountable funds to corporate banking plastic.

• The issuance of money is reflected by DT55 - KT51 (or 52).
• Issuing cash employee under the report forms DT71 - KT55.
• Write-off of finance without confirmation by primary papers - DT73 - KT55.
• Returns the worker to the balance of funds - DT50 - KT73.
• Holding from wages of money consumed for personal purposes is made by DT70 - KT73.
• The reflection of the non-returned funds within the deadline corresponds to the wiring of DT94 - KT71. If the retention of funds is carried out, the return of which was not made within the deadline, the record will be DT70 - KT94.