How to write off payables in a budgetary institution

Accounts' debt - the company's debt to the bank, supplier or any other third parties for the services provided to him. The debtor's responsibility to pay off payables at the specified period, otherwise the enterprise will apply penalties. After the calculation of the institution with the lender, the supplier is the debt debt management. Some conditions allow the budget institution to write off the debt if the calculation was not produced.

Before writing off any amounts, check if your enterprise has indebtedness. Spend for this inventory of calculations with contractors, suppliers or creditors. Purpose of the Inventory Commission: Check all available documents confirming the existence of debt, their correctness and validity, for all the amounts specified in them, to establish - expired or not the limitation period, verify the validity of the amounts specified in the documents of the debt sums of the shortcomings or / and the embezzlement .

Find out if you have the necessary foundation for debt. Such grounds can be reckoned:

the timing of the limitations has expired;
agreement of the parties;
repayment of debt to the debt account of the counterparty in front of the budget institution;
offset a counter similar requirement;
it is impossible to fulfill obligations due to the circumstances independent of both parties;
liquidation of a legal entity;
replacing debt by other obligations under the Agreement;
based on the act of government agencies.

Make an act of write-off payables, using all calculations of data after their reconciliation - the form of the Inv-17. The total amount of debt indicate in the act of write-off. Act negotiate with the responsible head of the budget institution, its chief accountant.

Based on the documents listed below, write creditor debt:

"Permit" - documents confirming the arrears (acts, accounts, contracts, payments);
inventory inventory of calculations of the institution with creditors, suppliers, contractors - form 0504089;
accounting certificate - Form 0504833;
explanatory note with the indication of the cause and time of debt education, indicate the expired limitation period, and therefore, on the basis of the results of the inventory obtained, you can write off the debt;
the act on the results of the inventory performed is the form 0504835;
order signed by the head of the institution.

Implement, using the specified justifications, the write-off of payables - account 0 401 10 173. For example, the payables of the contract for the repair of this institution, which is hopeless to recovery, has been revealed. This debt of creditors was written off, the basis is the order of the head of the institution. The following postings are indicated in accounting: Debit 4 302 25 830 - "Reduced Loan Debt", Credit 4 401 10 173 - "Emergency revenues received from asset operations".

Make an entry of the amounts, the limitations of which have already expired who have not been demanded by the lender: "Recovered debt debt" is debit 20 ("Debt that is not demanded by the lender"). Enter the analytical accounting card to the card with an indication of the 20 codes of the budget classification - form 0504051.

Unlawable debt debt after write-off is reflected first for the balance. But if the amount is not in demand before the completion of the limitation period (most often it is 3 years), it will also be written off from the balance sheet account - account 20.