How to issue a duplicate workbook

In personnel production sometimes emerge emergency situations. For example, loss of employment book by an employer or an employee himself. How to restore the document? After all, the labor book is an important documentary evidence for an employee of his labor service.

Labor book is one of the main documents of the employee. It records enrollment and dismissal, transfers to other posts, awards and disciplinary penalties if they caused dismissal. How to make a duplicate, for what time it is necessary to do this, about this further, in our article.

1
In which cases you can get a working book duplicate

When she is lost one of the sides - by an employer or employee.
With an unsuitable form of a book - Torn, stained it, suffered from fire, etc.
When making a record that was canceled. In this case, the duplicate is issued on the initiative of an employee who does not want his track record to be spoiled by unsightly records, even canceled. Similar things, cause ambiguous reactions when designing to another job, so the book is better replaced.
In the case of mass loss as a result of force majeure circumstances - natural elements, disasters, fires, etc.

The procedure for issuing a duplicate of an employment record is regulated by law, namely by the special rules of 16.04.2003, approved by the Government of the Russian Federation.

2
Who should issue a duplicate employment record

It depends on the circumstances of the loss. If the loss occurred about the fault of the employee when the book was in his hands (during the period of temporary disability, when a place of work is changed, issuing for visit to social bodies) - duplicate draws up the previous employer. But information about past work is provided by the worker. These are copies of contracts, scan labor, if there is, extracts from the bank to list the salary, archival references, other information confirming the place of work. In a new place of work, only a new book can be issued and arrange it from a clean leaf.

When losing a book by the fault of the employer, for any reason, it is engaged in its recovery.

3
What information is displayed in a working book duplicate

General data of the employee - surname, name, patronymic, year, month and birth data.
The reason for issuing a duplicate.
Information about the latest education. Indicate professional qualifications (higher, unfinished higher, middle, etc.), the specialty and its qualification level (Master, Junior Specialist, etc.).
Complete general data on long service, up to a day.
Information about previous works, posts received.

4
Phased instructions for registration of a working book duplicate

Statement employee. Is drawn up in random. The deadline is 15 days.
The new form of the document provides an employer.
In the upper left corner of the title leaf, the "duplicate" is indicated.
At the turn of the title page, the reason for the issuance of a duplicate, the date of registration, the number of the lost book, the position and surname of the personnel department, assure the record wet seal.
The initial page makes the initial data on the employee at the date of registration of duplicate - FULL NAME, year, month and birthday, information about education.
The procedure for filling out records is common.
On the main reversal of the section "Information about work", the first entry is the total work experience to the last employment. Indicate with such accuracy of the year, months and days.
Further, based on the information provided, the information is filled with an employee information: about past work, posts, awards. Records are not numbered.
Primary numbered recording - about the last place of work.