A memtory note is a means of interaction between the staff of the enterprise and its leadership, as well as between different units or departments. The correctly composed service note practically guarantees a quick familiarization with its essence of the addressee, as well as the corresponding response to the problem or alert.
The main task of a person who makes an office note is the most compressed and clearly convey the essence of your appeal, so that the addressee by reading just a couple of proposals, understood the main task.
Need for a service note
First of all, it is necessary to understand that the service note is an official document, which is a confirmation of one or another appeal to the management of the enterprise or to another department. If the service note was drawn up and granted to the addressee, then all sorts of claims on the implementation of a particular task are already on that person to whom the appeal is addressed.
Service notes can have a sequence number, thanks to which sorting occurs. In some cases, it is service notes that are the basis for interacting between the departments, thus the exchange of information between the departments or communication with the leadership in the official key occurs.
At the same time, it is worth paying attention to the fact that official forms to draw up a service note is simply not, however, there are recommendations that make it possible to significantly simplify the creation of this document.
ORDER PROCEDURE ORDER
- At the top indicates the destination of the service note. This is the person or organization for which the note is compiled.
- Slightly below indicates who made a service note. It is necessary to specify a person's position.
- Further in the center is written "Service Note". On the next line, you can specify the date of scrapbook, as well as the sequence number (cipher) of the document for convenience.
- After that, the main essence of the service note is laid out. It is desirable to file all the information as short as possible and it is clear that the document does not become a kind of rus.
- At the bottom of the document, the date is indicated (if it was not specified in the title), as well as the name and initials of the addressee.
You can experiment a little. For example, the name of the destination can only be specified at the bottom of the document.
An example of office note
Director of the enterprise LLC "Cosmos"
Smirnov Yu.O.
Service note
(dated 01.01.2017)
Please provide complete control over the industrial equipment of the enterprise LLC "Cosmos" for the purpose of technical testing. The deadline for testing events - until 05.01.2017 inclusive.
Specialist of the Test Department of Colosum M.Yu.
Electronic office memorization
A feature of electronic service notes is their even more arbitrary form than classic. However, for the best perception, it is better to leave the structure about which we spoke in the past paragraph. If you pay attention to the recommendations created by specialists, you can not specify the addressee within the scope itself, since the recipient is initially located in the "Recipient" line in the formation of an email.
But, as practice shows, if you need to send a service note in electronic form, the same note in MS Word format is simply created, after which it is attached to the body of the letter. With this situation, the addressee receives an office note in a standard format and the usual design, which significantly simplifies the work.
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